Apostille for International Documents: Complete Guide

An apostille is an official certification that authenticates the origin of a public document, making it valid for use in countries that are members of the Hague Convention.

What is an Apostille?

An apostille is a form of authentication issued to documents for use in countries that participate in the Hague Convention of 1961. It certifies the authenticity of the signature, the capacity of the person who signed the document, and the identity of any seal or stamp.

Which Documents Need an Apostille?

• Criminal background checks
• Birth certificates
• Marriage certificates
• Academic diplomas
• Death certificates
• Court documents

How to Get an Apostille

1. Identify the issuing authority - Usually the Secretary of State or designated government office
2. Obtain the original document - Must be an official copy
3. Submit for apostille - In person or by mail
4. Pay the fee - Usually $5-15 per document
5. Receive apostilled document - Processing times vary

Apostille vs. Translation

An apostille authenticates the document's origin, but you still need certified translation for the document to be understood in another language.

The typical order is:

1. Get the original document
2. Apostille the original
3. Translate the apostilled document

Country-Specific Requirements

Requirements vary by destination:

• Spain: Apostille required, then sworn translation
• Portugal: Apostille required, then certified translation
• Italy: Apostille required, then traduzione asseverata

Processing Time

• Standard: 5-10 business days
• Expedited: 1-3 business days (additional fee)

Tips

• Only original or certified copies can be apostilled
• Apostilles don't expire, but the underlying document might
• Start early - build in time for translation after apostille